FAQs
The Cell Symposia: Biological Assemblies: Phase Transitions and More will as a live-streamed and interactive online conference.
GENERAL
Q: When will the online conference take place?
Cell Symposia: Biological Assemblies: Phase Transitions and More will take place as a live-streamed interactive event November 1–3, 2021. Delegates need to register by October 29, 2021, to attend the live conference.
Access to the online platform will be available to registered delegates from at least one week prior to the event.
Content will be available on-demand (one day after the live conference) to registered delegates for 6 months so you can re-watch sessions and view other presentations from parallel sessions you may have missed.*
*On-demand access includes recordings of talks and slides, poster pitches and posters from authors that have agreed for post event distribution: the organisers cannot guarantee on-demand access to all presentations
Q: I cannot attend the live event. Can I still access the sessions?
Your registration for the live online event includes recordings of talks and poster presentations available to watch on-demand (one day after the live conference) for 6 months after the live event.
Delegates that register after the live event will be able to access the recorded content within 24 hours of registering.
Please note: On-demand access includes recordings of talks and slides, poster pitches and posters from authors that have agreed for post event distribution: the organisers cannot guarantee on-demand access to all presentations given at the live event.
Q: What can I expect from the live online event?
Cell Symposia: Biological Assemblies: Phase Transitions and More will offer you a stimulating learning and interactive conference experience direct from your desktop or mobile device:
Deepen your knowledge: Create a personalised schedule to match your research interests - participate in the interactive live-streams or watch on-demand recordings at your convenience.
Engage with our inspirational speakers and other attendees during the live-streamed sessions: Ask questions and participate in live chat and polls during the sessions.
Review the latest research in the ePoster hall and discuss directly with the author in the live poster sessions.
Network with your peers, meet new contacts and renew relationships: Connect with other delegates, speakers, poster presenters and exhibitors via the online system to chat and arrange meetings.
Communicate your research to a wider, more-inclusive audience: our lower fees, online delivery and post-event on-demand access will make the event more accessible to all.
Visit the live Exhibition booths to chat with exhibitors and learn more about their products.
Enjoy more flexibility with on-demand access to recorded sessions for 6 months after the event. For multi-stream events, watch one stream live and catch-up on what you missed after the event.
Q: When will the programme be available?
A: Profiles of our invited speakers and the programme schedule are available here. You can build your own personalized schedule by logging into the online event platform which is open one week prior to the event.
Q: How can I network with other delegates?
A: You can contact other delegates, speakers, and exhibitors and ask to connect with them directly via the online platform and mobile app and arrange one-on-one video meetings. You can also participate in online conversations during live talks and poster sessions and within the exhibitor booths.
You can continue to message and connect with other attendees for 6 months after the event via the online platform and mobile app.
Q: How can I meet with exhibitors?
A: If the event has an exhibition, exhibitors will be online during the live event: you can visit their “booths” to chat with company representatives and arrange one-to-one video meetings, watch company videos, and download materials. After the live event you can continue to connect with exhibitors via the online platform for 6 months after the event.
Companies interested in having a booth should contact Gordon Sheffield, Senior Commercial Sales Manager. Tel: +1 617 386 2189 | Email: G.Sheffield@cell.com
Q: Which social media channels are you using?
A: Follow #CSBioAssemblies in the run-up and during the meeting. During the event you can post and comment on our private live Social Event Feed on the online platform and conference app.
Q: How will my contact information be used?
A: We will use the contact information provided when you register to send you information regarding your participation at the conference. You can upload your contact information within your profile page on the online platform and you can choose with whom this is shared and opt-in to receive invitations to connect and private messages. No contact information is shared without your consent.
CONFERENCE REGISTRATION
Q: I had registered for the in-person meeting. Do I get a refund?
A: We will transfer all existing registrations to the Online Conference. If you have not yet received notification regarding this and any associated refund, please contact c.mole@elsevier.com.
Q: How do I register for the online conference?
A: Online registration and information on fees and inclusions is available here.
Q: Is there a registration deadline?
A: Registration for the live conference (which includes 6 months on-demand access from one day after the event) will close October 29, 2021. Delegates registering after that date will be able to access the recorded presentations and ePosters on-demand within 24 hours of registration.*
Presenting authors should adhere to the author registration deadlines to ensure their talk/poster is included in the programme.
*On-demand access includes recordings of talks and slides, poster pitches and posters from authors that have agreed for post event distribution: the organisers cannot guarantee on-demand access to all presentations.
Q: Online conferences are sometimes free. Why is there a registration fee?
A: Cell Symposia: Biological Assemblies: Phase Transitions and More will deliver the same excellent quality of content as we would bring you in-person. We have reduced the price to allow for some savings in not hosting an onsite meeting but believe that we will give you access to an equivalent learning experience, a platform to meet and network with delegates from around the world and some extra on-demand benefits. This is reflected in the cost of the meeting.
Q: Can I swap my registration with a colleague?
A: Yes, please contact c.mole@elsevier.com to arrange a transfer of name and login at least 24 hours prior to the start of the live conference.
Q: I am an exhibitor/sponsor at the in-person meeting. What do I do?
A: We have a number of commercial opportunities options available within our online platform designed to provide maximum exposure and facilitate live interaction with delegates. These include hosted workshops, branded sponsorship and online “booths”. As the event is available on-demand for 6 months after the live event your marketing message will potentially reach more participants for a longer period than our traditional in-person meeting.
Your sales contact will brief you on the options available and how best to take advantage of the sponsorship and exhibition opportunities.
Q: I had received a travel bursary from the organisers. What happens now?
A: Please contact c.mole@elsevier.com regarding any bursaries from the in-person event.
Q: I had booked a hotel and flight to attend the in-person meeting. How do I cancel?
A: Please contact the hotel and airline directly to cancel your bookings. Elsevier is not liable for reimbursing the cost of travel or accommodation arrangements made by individual delegates. Please refer to your travel insurance policy.
Q: What are the cancellation terms and conditions for the online meeting?
A: Terms and conditions are available on our registration page.
Q: Are press registrations available for the online conference?
A: Bona fide members of the press should contact c.mole@elsevier.com
SPEAKERS AND POSTER PRESENTERS | ABSTRACT SUBMISSION
Q: I am an invited speaker. How will the online format affect my role?
A: All presentations will be live-streamed and interactive at the time scheduled in the programme. All speakers and session chairs will be briefed by the conference organisers regarding the new format, use of the online platform and their role. Speakers that cannot attend their live session can provide a recorded video presentation although live participation is encouraged to facilitate Q&A.
Please contact the Conference Content Executive with any questions.
Q: I submitted an abstract to the in-person meeting. What happens now?
If the abstract is currently being reviewed, you will be notified no later than the author notification deadline regarding acceptance.
If your abstract has already been accepted, you are invited to present the same presentation format (talk/poster) within the online programme. You will be contacted with information and presentation guidelines by our Conference Content Executive in due course.
Q: If my abstract is accepted, do I need to attend?
A: At least one author of the accepted abstract must attend the meeting to present your work and answer questions. Only talks and posters of registered participants will be scheduled in the programme.
If it is difficult to attend in person due to the difference in time zones, authors may submit a recorded video presentation for the live stream although live participate is encouraged to facilitate Q&A.
Q: Can I update my original abstract?
A: Yes: please contact our Conference Content Executive regarding any essential revisions.
Q: Is there a registration deadline for authors?
A: Authors will be notified of the registration deadline and additional associated deadlines for uploading materials by our Conference Content Executive.
Q: I have never presented online. What will happen?
A: We will send you detailed guidelines, deadlines for receipt of materials and a link to our presenter tips to help you prepare in advance.
Oral presenters: you will give a live talk in parallel with your slides at a scheduled time to facilitate real-time chat with delegates.
Subject to your agreement, the slides and a recording of your talk will be available on-demand after the live event.
Poster authors: A PDF of your poster will be available in ePoster hall. You may include a brief video alongside this poster and have the option to attend a live poster session to present your poster and talk directly with attendees.
Subject to your agreement, your poster and a recording of your poster pitch will be available on-demand after the live event
Q: Will the poster prizes still take place?
A: If planned for the in-person event the poster judging will still take place.
Q: Is there a dress code?
A: Dress code is casual.
HOW TO ACCESS
Q: How do I access the online conference?
A: All delegates will receive confirmation of registration. Access instructions will be emailed to registered attendees one week prior to the event. This will include login information for the online platform and mobile app and tips for getting the best experience out of the live conference.
Q: What equipment do I need to access the conference?
A: We recommend participation via PC/Mac desktop using Chrome for the best experience. A stable internet connection, microphone, and webcam are required. Delegates can access via the mobile app but this will offer a more limited visual experience.
Our joining instructions will outline how to login and test your system, audio, and video prior to the event.
QUERIES
Q: I have further queries. Who shall I contact?
Queries regarding abstracts: Content-CPTN2020@elsevier.com
Queries regarding registration: c.mole@elsevier.com
Queries regarding exhibition and sponsorship: G.Sheffield@cell.com
